Privacy Policy

This is the Privacy Policy for CoSoSys SRL and its subsidiaries.

Date: 1. June 2004

Last revised: 21. May 2018

This is the privacy policy for the websites of CoSoSys SRL, a company incorporated in Romania under the unique company registration number J12/1551/2004, with address at:

Str. Somesului 14
400145 Cluj-Napoca
Romania
CoSoSys SRL VAT registration number is RO16362244.

CoSoSys SRL is the controller of personal data collected under this privacy policy, unless indicated otherwise.

If there are any questions regarding our privacy policy, you may contact us at privacy[at]cososys.com or at the contact information mentioned below:

We are committed to protecting and respecting the privacy of you and your personal data and we are thoughtful about the personal data we may ask you to provide and the personal data that we may collect about you. Please read the following privacy policy to understand how we collect and use your personal data when for example you contact us, visit one or use our websites, services, apps, or other parts of our solutions and network (each referred to as a “Site or Sites”), apply for a job, apply for a partnership, or use our products, solutions or services, regardless of how you access them. This privacy policy explains also your rights available in respect of your personal data.

If we decide to make changes to this privacy policy, we will post the changes on this page so that you will always know what information we collect, and how we use it. We reserve the right to change and modify this policy from time to time to incorporate the continuously changing legal, regulatory requirements.

The site, our products and services are not intended for persons under the age of 18 and by using our site, products and services you herby represent that you are at least 18 years of age.

What information do we collect and why?

Voluntarily provided data to our sites

When using any of our sites (e.g. requesting a trial version of our software, requesting a price quotation) or communicating with us (e.g. applying for a job, submitting a support ticket, filling out a form or by sending us an e-mail message), we may ask you to voluntarily provide us with certain personal data (e.g. your name, company name, job title, address, e-mail address, phone number, fax number and other personal data). We may ask for additional information when registering a product, service or making a purchase or subscribing to a newsletter or participating in market research or surveys. This information is used to manage our product or software licenses, service licenses or subscriptions, to provide you marketing communication related to our products and services. We try to make clear to you every time we request personal data from you and for what it is required and used.

Automatically collected data on our sites

On our Sites we may collect certain data automatically from your computer or mobile device. The data that is automatically collected may include IP addresses, operating system, operating system version, browser type, geographic location, browser language, device information and other device information. IP addresses help for example to gather information about your visit to our site such as what products or services are of interest to you or they help us to diagnose problems to administer our site. Some or all of the data may be collected automatically using tracking technologies such as cookies and are further explained in our “Cookie Policy”. You also have the right to visit our site anonymously.

Data received from 3^rd party sources

We receive from 3^rd party sources (e.g. resellers and distributors of our products and services, technology partners, recruitment agencies, recruitment sites, event and exposition organizers, lead generation service providers and others). The data we receive from 3^rd parties may include e.g. your name, company name, job title, address, e-mail address, phone number, fax number and other personal data.

The information we obtain from 3^rd parties may be combine with the personal data we have voluntarily or automatically collected from you.

Data collected by our products and services

The data collected by our products and services is used for the purpose that you provided it for and to improve the products and services, usage, compatibility with operating systems and other 3rd party products and services. The data that is automatically collected may include IP addresses, operating system, operating system version, operating system language, browser type, geographic location, browser language, device information and other information. For example, using a product or service may also register you for news and marketing communication to inform you about product or security updates available for the used products and services.

Cookies and other tracking technologies

We use cookies (a small piece of data sent from a website or service to your computer or mobile device) and similar tracking technologies on our site, products and services to deliver personalized content to tailor our information offerings, to learn how you and others use the site, to keep track of your shopping cart and to analyse and to optimize the use of our site, product and services.

You may decline or disable the use of cookies in your browser settings. In case you disable the use of cookies the site, product or service may work only in limited form. For details about the cookies we use please refer to the “Cookie Policy” page.

With whom we might share your personal data

Your personal data may be transferred to: our affiliated companies, 3rd party service providers, suppliers, reseller and distributors (for example so local resellers or distributors of our products and services in your geographic region can contact you), authorities as required by law.

Your data protection rights

We respond to all requests that we receive from individuals that wish to exercise their data protection rights in accordance with applicable data protection laws such as GDPR.

For your personal data you have the right to access, correct or update it. Furthermore, you have the right to:

– object to the processing of your personal data,
– withdraw your previously given consent for collection and processing of your data,
– ask us to restrict processing of your data,
– ask us to delete your personal data, your right to be forgotten,
– request portability of your personal data,
– opt-out of all marketing communications (e-mail, postal, fax, telemarketing).

You have the right to exercise these and other applicable rights by contact us using the contact details provided under Contact for Privacy and Data Protection.

You have the right to complain to any data protection authority in your location about our collection and use of your personal data.

Links to Other Sites

Our site may link to 3^rd party sites (e.g. links in a blog post about related subjects). Please be aware that are not responsible for the privacy practices and the content of 3^rd party sites.

Data retention

We retain personal data that we collect only for as long as necessary for the purpose for which you have provided the data for or for as long as we legitimately need to do so, or as long as required for tax, legal or other regulatory requirements request us to do for compliance with such.

If your personal data is no longer required for any legitimate reason to be stored we will delete, securely destroy, erase it, or in case it is not possible for example in backups or archives your data will be destroyed when deletion is possible.

Contact for Privacy and Data Protection

CoSoSys SRL have appointed individuals who are responsible for the security and protection of your personal data. If you have any questions, comments, concerns, grievances, or complaints about this privacy policy or the manner in which we treat your personal data, or if you want to request any information about your personal data or believe that we are holding incorrect personal data on you, please contact our Privacy and Data Protection team at privacy[at]cososys.com or:

CoSoSys SRL
Attention: Data Protection Officer
Str. Somesului 14
400145 Cluj-Napoca
Romania